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    Organization: Church World Service
    Country: United States of America
    Closing date: 08 Jan 2016

    Primary Purpose:

    The position will support the Church World Service domestic and international operations and will be based out of the CWS Headquarters in New York City. The Associate Director for Security will serve as the organization’s internal subject matter expert for security and safety. This individual will work to promote awareness in the workplace around security and safety and will collaborate with each of the local offices, their staff and clients, to ensure their security and safety requirements are met.

    Essential Duties:

    • Serve as subject matter expert for the organization on all matters related to security.

    • Advise CWS senior management about the security needs and issues as they relate to the organization.

    • Plan, direct, and coordinate security activities to safeguard agency employees, assets, guests, or others at CWS office locations.

    • Develop internal policies, procedures, and plans for security and safety programs for the organization as well as for office locations and their respective operations.

    • Conduct security awareness trainings with staff members in each office location, as requested by the IRP+ Executive Director.

    • Conduct office and program risk assessments and make recommendations for strengthening security measures at office facilities and procedures for employees

    • In coordination with the IRP+ Executive Director and Senior Director of Operations, create and effectively manage security budget.

    • Liaise with the Nairobi-based Security Manager and CWS staff in other locations.

    • In the US, work with local Office Directors and liaise with local police and fire departments in each city as well as with the Joint Terrorism Task Force and other similar agencies to ensure all necessary preparedness measures are developed and response capabilities understood.

    • Work with the Office Directors to develop security awareness campaigns for the office staff in each location.

    • Serve as coordinating focal point for incident/crisis management between the head office and the field offices.

    • Join industry groups or associations to keep up with industry best practices and incorporate as relevant to CWS.

    • Identify, investigate, and report all security incidents.

    • Serve as a member of the IRP+ Leadership Team.

    • Perform other duties as assigned.

    Qualifications:

    • Minimum 5-8 years of military, law enforcement, or commercial security management experience.

    • Demonstrated ability to communicate clearly and concisely both orally and in writing, lead presentations, training courses, and effective meetings.

    • Demonstrated experience developing standard operating procedures (SOPs) for security program highly desirable.

    • Detail oriented with ability to work both independently and as part of a team.

    • Demonstrated integrity, independent thinking, judgment, and respect for others.

    • Ability to solve complex technical, managerial or operational problems and evaluate options based on relevant information, resources, well-rounded experience, and knowledge.

    • Strong administrative skills, word processing and data collection abilities, and attention to detail.

    • Ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results.

    • Previous experience working with non-profit, NGOs, or other development organizations desirable.

    • Security and safety industry certification desirable.

    • Must be willing to travel to CWS offices internationally and domestically.

    • Bachelor’s degree or equivalent required.


    How to apply:

    To Apply:**
    Please visit the link below to apply directly online to this position.
    http://cws.applicantstack.com/x/apply/a2h9xbol7ols

    Please note that CWS does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Communications
    CWS uses Applicant Stack for all communications, please be sure to check your e-mail frequently and please check your junk/spam folder. Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.


    0 0

    Organization: Church World Service
    Country: United Republic of Tanzania
    Closing date: 19 Jan 2016

    Driver

    Reports to: Field Team Assistant

    Division: Operations

    Location: Kasulu, Tanzania

    Job Level: Office/Technician

    Starting Salary: TZS 683,362 (per month)

    Status: Non-Exempt

    Duration: Six months contract

    CWS RSC Africa

    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage, CWS RSC Africa offers 10% retirement contribution with a 5% employee match, 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

    EEOC

    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enftvltq

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Eligibility List

    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

    Communication

    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

    Application Materials

    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose:

    This position is primarily responsible for driving and maintaining CWS RSC Africa vehicles to complete assigned errands on behalf of the organization.

    SUPERVISION:

    This position reports directly to the Field Team Assistant.

    ESSENTIAL DUTIES:

    1. Drives CWS RSC Africa motor vehicles to complete assigned duties.

    2. Cleans and cares for official CWS RSC Africa vehicles. Conducts regular checks of vehicles to ensure that they are mechanically sound and in good working order and reports any problems noted to the Field Team Assistant.

    3. Provides safe transportation to meetings and other destinations for CWS RSC Africa staff and visitors on official business.

    4. Posts and collects mail, weighs and affixes the correct amount of stamps on letters and packages.

    5. Assists in the safe banking of CWS RSC Africa checks and cash as well as replenishment of petty cash.

    6. Maintains accurate records of deliveries made to other offices in the CWS RSC Africa delivery book.

    7. Performs general clerical duties as may be assigned and which may include photocopying and packing supplies for field team travel.

    8. Facilitates the processing of work permits and alien registration certificates for expatriate staff and the processing of visas for CWS RSC Africa staff proceeding on circuit rides and any other official travel.

    9. Repairs minor mechanical problems on the CWS RSC Africa motor vehicles after confirming the same with the Field Team Assistant.

    10. Obtains quotations and makes simple purchases on behalf of the office and as per instructions by the Field Team Assistant.

    11. Records each and every trip made in the book.

    12. Ensures that the fuel level in each vehicle does not go below half tank.

    13. Performs other duties, which are developed and assigned in order to improve the operations of the CWS RSC Africa office.

    QUALIFICATIONS:

    Education:

    “O” Level education preferred.

    Experience:

    Four years driving experience preferred.

    Knowledge/ Skills:

    • Working knowledge of basic motor vehicle mechanics and required.

    Abilities:

    The Driver must have the ability to:

    • do minor repairs
    • communicate effectively both verbally and in writing;
    • follow instructions from the Supervisor with a positive and receptive attitude;
    • deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
    • conduct oneself in a professional and courteous manner to represent the best interests of CWS RSC Africa and CWS/IRP;
    • maintain a high performance standard with attention to detail;
    • carry out all of the duties of the position efficiently and effectively with minimal supervision;
    • take initiative;
    • maintain strict confidentiality with CWS RSC Africa administrative and operational information;
    • manage a large and diverse workload under pressure with competing priorities;
    • work well as a team in a multi-cultural environment while maintaining a high level of motivation;
    • effectively manage CWS RSC Africa’s resources;
    • actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;

    Physical requirements: This position requires bending, squatting, kneeling, sitting, standing, walking, pushing/ pulling, handling objects (manual dexterity), using fine finger movements and lifting/carrying moderate loads.

    Working environment: Incumbents in this position will be exposed to moving machinery, marked changes in temperature and/or humidity, dust, fumes and gases and drives motorized equipment.

    Licensing/Certification:

    None.

    Special Requirements:

    Certificate of Good Conduct is required before the start of employment; Valid and clean driving license required; Demonstrated integrity, accountability, and transparency in all previous employment.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Program Planning and Management

    Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

    Leadership

    Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

    Resource Building and Stewardship

    Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.


    How to apply:

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enftvltq

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.


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    Organization: Church World Service
    Country: United Republic of Tanzania
    Closing date: 19 Jan 2016

    Caseworker

    Reports to: Field Team Supervisor

    Division: Operations

    Location: Kasulu, Tanzania

    Job Level: Specialist

    Starting Salary: TZS 984,041 (per month)

    Status: Non-Exempt

    Duration: Six months contract

    CWS RSC Africa

    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage, CWS RSC Africa offers 10% retirement contribution with a 5% employee match, 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

    EEOC

    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enfsjgjr

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Eligibility List

    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

    Communication

    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

    Application Materials

    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose

    This position is primarily responsible for assisting eligible refugee applicants prepare the best possible case file for an interview with an Officer of United States Citizenship and Immigration Services (USCIS) for final adjudication.

    Supervision

    This position reports to the Field Team Supervisor.

    Essential Duties

    1. Achieves and maintains a high performance standard based on a thorough knowledge of, and adherence to, established Church World Service Resettlement Support Centre ( CWS RSC Africa), Department of State (DOS), United States Citizenship and Immigration Services (USCIS), and Refugee Processing Centre (RPC) policies and procedures regarding current refugee processing eligibility criteria, database, and file management guidelines, the role of US Resettlement Agencies and refugee producing country conditions.

    2. Travels throughout Sub-Saharan Africa, as assigned, to conduct resettlement interviews with refugee applicants, collecting biographical information and establishing refugee claims, in a dignified and professional manner.

    3. Primarily conducts the AOR Screening and Pre-Screening One interview, per the daily minimums set by Field Team Management, in a non-confrontational, objective, and dignified manner. This includes:

    a. Determining case composition and ensures all refugee cases are cross-referenced according to established standard operating procedures.

    b. Establishing the validity of an applicant’s identity through verification of all demographic and biographic information including, but not limited to, names, nationalities, birth dates, and locations of all immediate family members in order to complete the refugee case history as required.

    c. Collecting all identity information including photographs, height, and weight.

    d. Documenting applicant’s persecution claim.

    e. Analysing, evaluating, and assessing the eligibility of refugee applicants for final adjudication by USCIS officers.

    1. Runs Quality Check reports to ensure complete and accurate files, as well as identifies and correct processing errors prior to USCIS adjudication.

    2. Identifies and reviews cases pending Prescreening and USCIS interviews in preparation for scheduling, schedules the cases in WRAPS, generates reports for refugee/partner notification, ensures that the reports are centrally filed for easy retrieval, and updates WRAPS accordingly.

    3. Prepares cases for CIS, including reviewing physical and WRAPS files and constituting physical files.

    4. Works with other Operations departments as necessary to properly update the appropriate cases.

    5. Assists as needed in preparing circuit rides. This may include but is not limited to; requisitioning supplies, assisting GSO in preparation, packing of files, contacting interpreters, clean up at the end of the circuit ride, and other tasks as assigned by the Supervisors.

    6. Assists Adjudications Circuit Rides as needed, which includes completing post-Adjudication review, updating decisions and fingerprints, and preparing and distributing decision letters.

    7. Completes and updates all case files all database records.

    8. Writes deferrals and info memos for referring agency action, as required.

    9. Conducts file reviews in accordance with RSC and USCIS guidelines, paying close attention to detail.

    10. Assists in various administrative tasks including but not limited to: research, locating files, data entry, and case analysis.

    11. Analyses complex cases in consultation with Supervisors in accordance with established policies and procedures, while remaining open to supervisory direction.

    12. Contributes to the development of Field Team training procedures and their implementation.

    13. Trains new staff as required.

    14. Contributes to the development and updating of standard operating procedures for the Field Team in coordination with Field Team Supervisors, Managers and Field Team Coordinator.

    15. Performs additional duties and special assignments as needed to facilitate the efficient processing and operation of the United States Refugee Admissions Program in Sub-Saharan Africa.

    Qualifications

    Education:

    Bachelor’s degree or equivalent related work experience in lieu of a Bachelor’s degree is required. Master’s Degree preferred.

    Experience:

    Casework or previous resettlement experience is preferred.

    Knowledge/Skills:

    · Strong verbal and written English language skills;

    · Second language an advantage; Somali, Tigrinya, French, Amharic, Kinyarwanda or Arabic preferred;

    · Demonstrated computer skills, especially Microsoft Word, Excel, Outlook;

    · Strong organizational and time management skills;

    · Meticulous attention to detail.

    Abilities:

    The Caseworker must have the ability to:

    · travel extensively throughout the regions, sometimes on short notice and under difficult conditions;

    · accurately type 40 WPM at 96% accuracy in order to be confirmed at the end of probation;

    · pass a job knowledge assessment in order to be confirmed at the end of probation;

    · pass a yearly job knowledge assessment with a score of 80% or higher;

    · maintain a high performance standard with attention to detail;

    · communicate effectively both verbally and in writing;

    · follow instructions from the Supervisor with a positive and receptive attitude;

    · deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;

    · conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;

    · maintain a high performance standard with attention to detail;

    · carry out all of the duties of the position efficiently and effectively with minimal supervision;

    · work independently and contribute to overall operations of CWS RSC Africa;

    · take initiative in the development and completion of projects;

    · lead others and address issues as they arise;

    · maintain strict confidentiality with CWS RSC Africa administrative and operational information;

    · manage a large and diverse workload under pressure with competing priorities;

    · analyse and solve complex problems;

    · work well as a team in a multi-cultural environment while maintaining a high level of motivation

    · effectively manage RSC Africa’s resources;

    · manage cash advances and report expenses accurately;

    · actively participate in the implementation of the U.S. Government Refugee Admissions Program.

    Working Conditions

    Physical: This position requires bending, squatting, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

    Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

    Special Requirements

    A Certificate of Good Conduct is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work in Kenya. Must have proof of Yellow Fever vaccination before traveling for RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

    Licensing/Certification

    None required.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Program Planning and Management

    Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

    Leadership

    Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

    Resource Building and Stewardship

    Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.


    How to apply:

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enfsjgjr

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.


    0 0

    Organization: Church World Service
    Country: United Republic of Tanzania
    Closing date: 19 Jan 2016

    Field Team Assistant

    Reports to: Field Team Supervisor

    Division: Operations

    Location: Kasulu, Tanzania

    Job Level: Associate Specialist

    Starting Salary: TZS 820,034 (per month)

    Status: Non-Exempt

    Duration: Six months contract

    CWS RSC Africa

    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage, CWS RSC Africa offers 10% retirement contribution with a 5% employee match, 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

    EEOC

    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enfbyo6i

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Eligibility List

    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

    Communication

    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

    Application Materials

    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose
    This position is primarily responsible for daily supervision of Field Team staff on CWS RSC Africa or CIS circuit rides and the efficient processing of eligible refugee applications for the US Refugee Admissions Program in Sub-Saharan Africa, in accordance with Worldwide Processing Priorities, USRAP Guidelines and CWS RSC Africa Field Team standard operating procedures. The CWS RSC Africa field teams are grouped in a regional and functional structure and both international and national hires are required for each region.
    Supervision
    This position reports to the Field Team Supervisor.
    Essential Duties

    1. Achieves and maintains a high performance standard based on a thorough knowledge of and adherence to established CWS RSC Africa, CWS/IRP, DOS/PRM, USCIS, and UNHCR policies and procedures regarding current refugee processing eligibility criteria, database and file management guidelines, the role of US voluntary agencies and refugee producing country conditions.
    2. Coordinates circuit ride preparation with the Regional or Adjudications Field Team Supervisors.
    3. Coordinates and manages logistics to and in the field that may include staff travel and transport of files, equipment and supplies.
    4. Manages interpreter hiring, training, supervision and payments.
    5. Purchase CR supplies as needed.
    6. Ensures files or documents are kept in order in the field and are filed back in the library per SOPs.
    7. On Adjudication CRs, ensures complete files are presented on time to CIS officers, and monitors their return from CIS officers.
    8. Manages processing schedule and staff workload while on a circuit ride.
    9. Calls applicants who have failed to appear.
    10. Sends deferrals and info memos to partners
    11. Photographs and uploads applicant photographs; scans and attaches refugee documents.
    12. Works with partners who are transporting refugees to ensure correct applicants are brought and taken from the worksite, and this is done in a timely manner.
    13. Completes refugee roll call, and presents morning announcements to applicants.
    14. Completes IT set up on CRs and ensures technology and equipment used on Circuit Rides is well-managed and utilized, including computer hardware and software.
    15. Maintains a thorough knowledge of and ensure compliance with CWS RSC Africa safety and security procedures at all times.
    16. Act as the security backup on Circuit Rides.
    17. Completes Trip Reports and account fully for funds as required when traveling on circuit rides.
    18. Maintain thorough knowledge and adherence to PRE and CIS Circuit Ride Standard Operating Procedures which include interview schedules, statistics, file review, handling queries from CIS officers, preparation and distribution of CIS decision letters, Preliminary Results Lists and Trip Reports.
    19. Assists with the developing and updating of standard operating procedures for Field Team in coordination with Field Team Management.
    20. Performs other duties or special assignments as may be needed to ensure the efficient processing and operation of CWS RSC Africa

      Qualifications

    Education:
    Must have a minimum of “O” Level education and one year relevant work experience.
    Bachelor’s Degree preferred.
    Experience:
    At least one year relevant work experience.
    Knowledge/Skills:

    1. Meticulous attention to detail.
    2. Strong organizational and time management skills.
    3. Strong verbal and written English language skills.
    4. Demonstrated IT skills, including experience using MS office, and troubleshooting network problems.
    5. Strong leadership and motivational skills

    Abilities:
    The Field Team Assistant must have the ability to:

    1. Manage circuit ride logistics to ensure policies and procedures are implemented and executed in accordance with guidelines and standard operating procedures;
    2. travel extensively in the region sometimes on short notice and under difficult conditions to meet the demands of a dynamic operational program;
    3. deal with stress in a positive manner;
    4. maintain a diplomatic, professional manner at all times;
    5. exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems;
    6. communicate effectively both verbally and in writing in English;
    7. Ability to accurately type 40 W.P.M.;
    8. follow instructions from the Supervisor with a positive and receptive attitude;
    9. deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
    10. conduct oneself in a professional and courteous manner to represent the best interests of CWS RSC Africa and CWS/IRP;
    11. maintain a high performance standard with attention to detail;
    12. manage a large and diverse workload under pressure with competing priorities;
    13. carry out all of the duties of the position efficiently and effectively with minimal supervision;
    14. work independently and contribute to overall operations of CWS RSC Africa;
    15. maintain strict confidentiality with CWS RSC Africa administrative and operational information;
    16. work well as a team in a multi-cultural environment while maintaining a high level of motivation;
    17. actively participate in the implementation of the U.S. Refugee Admissions Program.

    Working Conditions

    Physical: This position requires bending, squatting, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

    Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

    Special Requirements

    A Certificate of Good Conduct is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work in Kenya. Must have proof of Yellow Fever vaccination before traveling for RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

    Licensing/Certification

    None required.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Program Planning and Management

    Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

    Leadership

    Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

    Resource Building and Stewardship

    Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.


    How to apply:

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enfbyo6i

    This position is open to national applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.


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    Organization: Church World Service
    Country: Kenya
    Closing date: 28 Jan 2016

    Regional Emergency Response & Disaster Risk Reduction Coordinator

    Reports to: Regional Representative for Africa

    Division: CWS Africa Relief, Development and Protection (RDP)

    Location: Nairobi, Kenya with frequent travel throughout the region

    Job level: Level 2 Manager

    Status: Exempt

    Introduction

    The mission statement of Church World Service is to work with partners to eradicate hunger and poverty and to promote peace and justice around the world. CWS Africa provides services to sub-Saharan Africa to fulfill its mission.

    Benefits
    CWS Africa offers a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage; retirement contribution, 22 vacation days a year, sick days, compassionate leave, and an Employee Assistance Program (EAP).

    EEOC
    CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, or veteran status in employment or the provision of services.

    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    To Apply:
    Please click the link below to apply directly online for this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enf2vbpd

    Please note that CWS does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the online applicant tracking system.

    Purpose of the Position: This position provides leadership and support to all CWS emergency response and Disaster Risk Reduction projects and programs in Kenya and the region. The position is also responsible for leading and maintaining emergency and DRR relationships with key forums including the Government of Kenya National Drought Management Authority, the Kenya and Regional ACT Forum and FEWSNET as well the interface between CWS and the United Nations.

    Supervision:

    This position supervises the current Tanzania Emergency Coordinator as well as all future emergency responses in Africa. The Regional Emergency Response & Disaster Risk Reduction Program Coordinator reports directly to the Regional Representative.

    Specific Responsibilities

    1. Develop and maintain good relationships with all CWS Partners in the region.
    2. Serve as the CWS Africa focal point for the Kenya ACT forum and assist the Regional Representative in managing and supporting the new ACT Alliance Regional Forum.
    3. Participate in AACC and ecumenical meetings, consortiums, and working groups related to emergency and Disaster Risk Reduction planning and response as needed.
    4. Design and monitor food security, disaster and emergency response programs and needs in affected communities throughout east Africa; use early warning information for adequate preparedness and mobilization of resources including pre-positioning of items as anticipated.
    5. Facilitate rapid appraisal of disaster and emergency situations and provide concise reporting and recommendations for CWS leadership.
    6. In consultation with the Regional Representative, formulate emergency response strategy for CWS and support overall mainstreaming of disaster risk mitigation and adaptation strategies in all CWS programs in consultation with other program staff.
    7. Ensure participation from key stakeholders in the design, implementation and monitoring of CWS supported emergency response and recovery interventions.
    8. Ensure CWS supported emergency response and recovery projects adhere to the conditions stipulated in humanitarian codes (BBR, SPHERE, ICRC Code of Conduct, ACT Code of Conduct).
    9. Ensure proposed recovery interventions reflect the benefitting communities’ felt needs and are effectively integrated into ongoing, development activities in project areas.
    10. Provide guidance and input in Regional Strategy Plan updates.
    11. Identify and explore new funding opportunities to expand DRR program/project activities in the east Africa Region.
    12. Promote the positive image of CWS, ensuring visibility and recognition among relevant stakeholders.
    13. Perform other duties that may be assigned by the Regional Representative to enhance an efficient and effective delivery of services and support to our partners.

    Education:

    • Bachelor’s Degree or equivalent in a related field required. Key areas of study include emergency management, disaster risk reduction, dryland studies, community development and international relations.

    · Master’s degree preferred.

    Experience:

    • Five years of development experience within the NGO community is required.
    • Three years of direct supervisory experience is required
    • Eight years of work experience if there is no Degree required.
    • Emergency response field experience required.
    • Disaster Risk Reduction proposal development and project implementation experience required.
    • Extensive knowledge of humanitarian charters and codes of conduct in emergency situations.
    • Proven ability to successfully work with ecumenical partners.
    • Knowledge/experience working with and/or managing public donor funds including USAID, OFDA, DFID, EU and UN advantageous.

    Knowledge/Skills:

    • Familiar with program cycle management approaches and tools – including participatory planning, monitoring and evaluation
    • Good knowledge of approaches to emergency relief and development and humanitarian programs including community resilience building
    • Proven rapid needs assessment skills
    • Networking and alliance building skills
    • Training and facilitation skills
    • Project reporting to medium and major institutional donors including large scale programs
    • Analytical skills of program and institutional factors with cross-functional implications and risk assessment.
    • Data processing using Statistical Package for Social Science (SPSS)
    • Computer skills.
    • Excellent interpersonal and intercultural skills.

    Abilities:

    • Ability to monitor, analyze, consult and report on program services,
    • Develop funding proposals;
    • Take short and long term travel to program sites including difficult workstations;
    • Design, coordinate and implement large scale emergency programming;
    • Maintain strict confidentiality with CWS Africa administrative and operational information;
    • Ability to work with culturally diverse staff and populations and variety of stakeholders and audiences;
    • Ability to work independently as well as to function effectively and collaboratively in a team environment;
    • Take instructions, great attention to details, quality and standards control;
    • Can work in a team and or lead a team to deliver expected outcomes;
    • Ability to prioritize tasks and meet strict deadlines;
    • Conduct oneself in a professional and courteous manner and represent a positive image of CWS;
    • Carry out all of the duties of the position efficiently and effectively with minimal supervision; and

    • Effectively manage CWS Africa’s resources.

    Working Conditions

    Physical: This position requires bending, squatting, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

    Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

    Special Requirements

    A Certificate of Good Conduct is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work in Kenya. Must have proof of Yellow Fever vaccination before traveling for CWS Africa. Employee will be entrusted with the receipt, custody and payment of money.

    Licensing/Certification

    None required.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Operational Leadership

    Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

    Building and Leading Effective Teams

    Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

    Strategic Leadership

    Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.


    How to apply:

    To Apply:
    Please click the link below to apply directly online for this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enf2vbpd

    Please note that CWS does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the online applicant tracking system.


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    Organization: Church World Service
    Country: Kenya
    Closing date: 11 Feb 2016

    Program Integrity Specialist

    Reports to: CWS RSC Africa Director

    Division: Administration

    Location: Nairobi, Kenya

    Job Level: Senior Specialist

    Starting Salary: $37,500 (per annum)

    Status: Exempt

    CWS RSC Africa

    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

    Benefits

    CWS Global and RSC Africa offer a total compensation package. The total compensation package includes a housing stipend, company life insurance, comprehensive health insurance, vision coverage, a non-participatory 5% retirement contribution, 22 vacation days a year, 3 personal days per calendar year, 1 day of sick leave per month, AD&D insurance, Bereavement leave, Employee Assistance Program (EAP), and optional dental coverage.

    EEOC

    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enf1slph

    This position is open to international applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Eligibility List

    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their applications materials now.

    Communications

    HR will use the e-mail you provided in Applicant Stack as the official means of communications for this recruitment process.

    Application Materials

    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose
    The Program Integrity Specialist is responsible for assisting in the implementation of the Program Integrity Guidelines and Internal Malfeasance Prevention and Mitigation Measures. This position acts as the focal point for all fraud and malfeasance mitigation, prevention, investigation, record keeping, training and education for CWS RSC Africa staff.
    Supervision
    This position reports to the CWS RSC Director.
    Essential Duties

    1. Develop and train staff on fraud, ethics, confidentiality and the treatment of refugee records through bi-annual department trainings and new hire orientations.
    2. Facilitate fraud and malfeasance investigations in coordination with the RSC Director, Deputy Directors and Human Resource Manager as appropriate.
    3. Monitor and track fraud reporting mechanisms on a daily basis.
    4. Oversee compliance with requirements as specified through the Cooperative Agreement, Program Integrity Guidelines, and RSC Internal Malfeasance Prevention and Mitigation Measures.
    5. Draft and maintain Standard Operating Procedures (SOPs) to ensure internal compliance with fraud and malfeasance mitigation guidelines and investigation/reporting requirements.
    6. Work with the Deputy Director for Operations and the Public Information Manager to assure compliance with refugee communication guidelines.
    7. Collaborate with the Deputy Director for Administration and the Information Technology Manager to assure internal IT controls are sufficient and surpass guidelines for the security of WRAPS and electronic data.
    8. Coordinate with Senior Management and the Leadership Team development of new and innovative ways for fraud and malfeasance mitigation.
    9. Conduct regular, independent review and analysis of local, national and international program integrity related matters in order to inform the future program integrity strategy and operations.
    10. Serve as main focal point for organizational registration responsibilities, including but not limited to:

    11. Review and update, as necessary, existing organizational registration requirements to ensure compliance with pertinent government laws and regulations.

    12. Research organizational registration requirements in the countries the organization plans to expand its operations to. Collaborate with the RSC Director, Corporate Center and other departments and units in preparing and submitting necessary legal paperwork for registration of the organization, and lead necessary follow up and coordination between Corporate Center, Nairobi office and country location.

    13. On occasion, travel to the sub-office, satellite office, ESL, or operations or cultural orientation circuit ride locations to conduct Program Integrity monitoring field visits.

    Qualifications
    Education:
    Bachelor’s Degree in Criminology, Business Management or a related field or the equivalent combination of education, technical certifications or training, or work experience.
    Industry standard certifications preferred but not required, such as Certified Fraud Examiner (CFE) or Certified Protection Professional (CPP).
    Experience:
    Three years of related experience is required, five years preferred.
    At least one year of US Refugee Admissions Program experience preferred.
    Knowledge/Skills:

    • Proficiency with MS Office (Excel, PowerPoint, Word, Access, Outlook).
    • Excellent verbal and written communication skills.
    • Strong analytical and problem solving skills.
    • Working knowledge of WRAPS highly desirable. Knowledge of the US Refugee Admissions Program strongly preferred.
    • Experience living and working overseas.

    Abilities:
    The Program Integrity Specialist must have the ability to:

    • travel extensively throughout the regions, sometimes on short notice and under difficult conditions;
    • exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
    • communicate effectively both verbally and in writing;
    • follow instructions from the Supervisor with a positive and receptive attitude;
    • deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
    • conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP
    • maintain a high performance standard with attention to detail;
    • carry out all of the duties of the position efficiently and effectively with minimal supervision;
    • work independently and contribute to overall operations of RSC Africa
    • take initiative in the development and completion of projects;
    • lead others and address issues as they arise;
    • maintain strict confidentiality with RSC Africa administrative and operational information;
    • manage a large and diverse workload under pressure with competing priorities;
    • analyze and solve complex problems and make sound decisions;
    • work well as a team in a multi-cultural environment while maintaining a high level of motivation;
    • effectively manage RSC Africa’s resources;
    • actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

    Working Conditions
    Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/ pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting light loads up to 25 kg.
    Environmental: Incumbents in this position might be exposed to travel to remote locations.
    The US Embassy rates Kenya as both HIGH in crime and HIGH in terrorism. Incumbents should fully understand the insecurities present within Kenya and the region.
    Special Requirements
    The candidate must be a US Citizen. Background check which includes references and an educational criminal check is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel. Must be legally eligible to work and obtain a work permit in Kenya. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
    Licensing/Certification
    Certified Fraud Examiner (CFE) or Certified Protection Professional (CPP) preferred.
    Competencies
    Communication
    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.
    Relationships
    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.
    Job Knowledge
    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.
    Teamwork
    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.
    Problem Solving
    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.
    Operational Leadership
    Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.
    Building and Leading Effective Teams
    Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.
    Strategic Leadership
    Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen.


    How to apply:

    To Apply:

    Please click the below link to apply directly online to this position.

    http://rscafrica.applicantstack.com/x/detail/a2d9enf1slph

    This position is open to international applicants.

    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.


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  • 06/19/17--16:43: Kenya: Finance Manager
  • Organization: Church World Service
    Country: Kenya
    Closing date: 03 Jul 2017

    CWS RSC Africa

    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya, with a sub-office in Pretoria, South Africa.
    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage; CWS RSC Africa offers 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).
    EEOC
    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.
    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.
    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.
    Eligibility List
    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.
    Communication
    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.
    Application Materials
    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose

    The Finance Manager is a member of the leadership team and functions as the chief financial officer for RSC Africa, responsible for RSC Africa’s annual budget preparation, financial planning and management, accounting and payroll operations, and reporting and analysis. The Finance Manager will ensure the financial health of the organization by providing daily management and oversight of all cash management functions and operating budgets. The Finance Manager is responsible for drafting all financial statements, charts, dashboards and fiscal presentations for the RSC.

    Supervision

    This position directly supervises, mentors and coaches finance office team including a Senior Accountant and Accountants.

    This position reports to the Regional Deputy Director for Administration.

    Essential Duties

    Accounting:

    1. Functional responsibility for all accounting, including accounts payable, accounts receivable, and payroll, ensuring compliance with appropriate GAAP standards, U.S. Federal OMB Circulars A-110, A-122, A-133 and Kenyan statutory laws and regulations.
    2. Ensure that all cash management functions are based on accrual based accounting principles.
    3. Ensure that all financial records, reports and statements and are prepared and submitted on a timely basis. These include monthly financial reports, financial statements, gain/loss analysis, depreciation report, audit reports, inventory and capital purchases, etc. and maintenance of a due date schedule as required under the terms of the Cooperative Agreement and by CWS/IRP and RSC Africa Management.
    4. Develop methodologies to ensure quality control and maintenance of supporting documentation of financial disbursements and accounts in accordance with US Government audit requirements and CWS/IRP standards.
    5. Develop and maintain financial accounting systems for cash management, general ledger, accounts payable, accounts receivable, payroll and petty cash
    6. Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current compliance standards and legislation
    7. Manage cash flow and prepare cash forecasts to strengthen the financial position of the organization.
    8. Ensure that payroll and corresponding statutory payments are accurately processed promptly.
    9. Review travel related expense reports ensuring they are prepared correctly according to relevant SOPs.

    Budget:

    1. Organize the annual budgeting process, including devising process and tools for use by other managers.
    2. Train key staff on budgeting methodology and approaches.
    3. Support management in aligning projected budgets with available and projected funding.
    4. Work with leadership team to develop the final annual operating budget and departmental budgets, and provide timely and accurate v. actual reports.
    5. Build systems to allow organizational leadership and management to project and track spending through multiple lenses.
    6. Prepare timely and accurate budgets and financial reports for organizational leadership and budget- responsible managers and coordinators.
    7. Keep management informed of the current financial status of RSC Africa operations on a regular basis.
    8. Monitor monthly expenses in accordance with authorized budget levels.

    Auditing:

    1. Coordinate all the activities done in preparation for annual external RSC Africa audit as well as any additional CWS and CWS/IRP, monitoring and compliance audits.
    2. Ensure implementation/ resolution of all recommendations given by auditors and reports on the same to Management within 90 days of receipt of the Auditor's Management Letter.

    Banking Responsibilities:

    1. Ensure that monthly reconciliation of bank statements is done on a timely and accurate basis each month.
    2. Monitor bank balances and the status of pending transfers to maintain sufficient funds for RSC Africa’s operations.
    3. Inform Management on a monthly basis of the cash needs of the operations and notes any petty cash needs more than the normal replenishment.

    Accounting Policies and Procedures:

    1. Develop and implement accounting policies and procedures to enhance the accountability, transparency, and efficiency of the RSC Africa's financial operations and to ensure compliance with the Cooperative Agreement, the relevant OMB Circulars, e.g., Uniform Guidance, etc. and DOS/PRM and CWS/IRP policies.
    2. Document, update, implement and ensure compliance with accounting and administrative policies and procedures in the RSC Africa’s Administration and Finance Procedures Manual.

    Purchase Orders:

    1. Review and approve all Purchase Orders to ensure correct budget line allocation and that all information therein is correct. Note: Purchase Orders are authorized by the Regional Deputy Director for Administration, not the Finance Manager
    2. Ensure that all Purchase Orders are coded to the correct program and cost center.
    3. Provide in writing any objections to the issuance of any purchase order.
    4. Maintain copies of all purchase orders issued for review by authorized parties.

    General:

    1. Perform annual performance reviews for all staff supervised.
    2. Any other duties which may be assigned.

    Qualifications

    Education:

    Bachelor’s Degree in commerce or business administration with a specialization in accounting required.

    A Certified Public Accountant of Kenya (CPA-K).

    Experience:

    Three years of related experience is required. Supervisory experience is required.

    Four years’ experience in the NGO sector at management level with supervisory duties is preferred.

    Knowledge/Skills:

    Knowledge of financial management, banking, auditing and internal controls methodologies. Excellent skills in MS Word, Excel, Access and experience with accounting software systems. Competency in MS Dynamics, (Great Plains).

    Abilities:

    Ability to maintain the confidentiality and integrity of accounts and budget information. Ability to exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems. Ability to communicate effectively both verbally and in writing. Ability to follow instructions from the Supervisor with a positive and receptive attitude. Ability to deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public. Ability to conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP. Ability to maintain a high-performance standard with attention to detail. Ability to carry out all of the duties of the position efficiently and effectively with minimal supervision; Ability to work independently and contribute to overall operations of RSC Africa. Ability to take the initiative in the development and completion of projects. Ability to lead others and address issues as they arise. Ability to maintain strict confidentiality with RSC Africa administrative and operational information. Ability to manage a large and diverse workload under pressure with competing priorities. Ability to analyze and solve complex problems and make sound decisions. Ability to work well as a team in a multi-cultural environment while maintaining a high level of motivation. Ability to effectively manage RSC Africa’s resources. Ability to actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

    Working Conditions

    Physical: This position requires bending, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.

    Environmental: Incumbents in this position will be exposed to marked changes in temperature and/or humidity, dust and infectious diseases and harsh weather climates.

    Special Requirements

    Valid Certificate of Good Conduct issued within the past six months is required before the start of employment.

    Licensing/Certification

    A Certified Public Accountant of Kenya (CPA-K).

    Competencies

    Communication:

    Listen carefully to assure clear understanding of instructions and requests. Communicate detailed and/or technical information clearly, in writing and orally. Ask appropriate questions in seeking explanations needed to perform job. Promote “transparency of information” by sharing relevant information with staff and other stakeholders. Understand staff roles and procedures and prepare standard reports to track job progress or activities. Anticipate needs and interests and take proactive steps to respond to them. Understand and is able to use appropriate technology to communicate with others inside and outside CWS and RSC Africa. Respect and maintain confidentiality of sensitive information within parameters defined by supervisor and/or CWS and RSC Africa policy.

    Relationships

    Understand who stakeholders, partners and internal/external customers are and be responsive to their needs. Facilitate interactions and serve as a resource in relations with stakeholders, partners and internal/ external customers. Recognize and be sensitive to issues of concern. Recognize and be sensitive to cultural and ethnic issues. Manage relationships with stakeholders and work within their structure to identify programmatic linkages, plan and implement services and activities, and coordinate resolutions to problems. Identify potential constituents with whom to build relationships and flesh out details of those relationships within the context of CWS’s mission, values and policies. Participate in developing recommendations and implementing policies governing relations with stakeholders. Resolve issues of concern to maintain effective constituent relationships.

    Job Knowledge

    Understand the mission and values of CWS and RSC Africa and how they apply to their work and relationships with others. Understand the work performed and how it supports CWS and

    RSC Africa in achieving goals. Understand how to work multi-culturally with sensitivity and integrity.

    Knows a broad range of information regarding specific program or department and use that knowledge to perform effectively and independently. Applies a depth of knowledge within area of responsibility to implement assigned activities. Able to use and willing to expand learning of applications or technology to perform job duties. Maintain and improve the skills and knowledge needed to be effective in performing job responsibilities. Apply CWS and RSC Africa policies and procedures for staff and stakeholders.

    Teamwork

    Understand what a team is and what it does. Demonstrate a willingness to work on a team.

    Understand own role on the team and how it fits into the overall results to be produced. Promote effective interactions among team members and facilitate group discussion. Participates in identifying and establishing work needs and time lines for completion. Keep team leader and members informed of work status. Demonstrate awareness of what other teams do and how their work affects own team. Recognize and respect the importance of work performed by colleagues.

    Understand organizational priorities and is willing to set aside own tasks to assist others to complete high priority tasks.

    Problem Solving

    Identify problems in procedures that affect program work and recommend changes in systems or procedures to address them, then implement approved changes. Understand and apply knowledge of the context in which CWS and RSC Africa works, including global trends and issues. Resolving problems and trying new ways of doing things. Know how and when to apply technical solutions to problems. Share results of problem solving experiences with others. Remain flexible in responding to organizational priorities.

    Program Planning and Management

    Anticipate work flow and take proactive steps to balance work priorities. Understand the desired outcome of assigned work and how it supports CWS and RSC Africa's work. Gather, analyze and make use of information and resources necessary to complete work. Set and communicate deadlines and priorities. Successfully balance multiple activities, in support of program or departmental goals. Manage contacts with internal and external stakeholders to ensure flow of information and coordination of efforts. Verify the accuracy and quality of own work and the work of others. Contribute ideas to effectively implement program plans and activities. Keep other informed of work progress and any problems encountered. Assist others to complete priority work, or step in to handle work in their absence.

    Leadership

    Accept accountability for assigned activities and adapt work style to perform independently or within a team. Model behaviors that are consistent with the mission, vision and values of CWS and RSC Africa in work activities and relationships. Demonstrate sound judgment in performing all duties.

    Recognize and use individual strengths to enhance work performance. Recognize areas of weakness and seek assistance to improve performance. Take initiative within area of responsibility.

    Facilitate the use of skills and resources. Contribute ideas for implementing CWS and RSC Africa's vision and strategic plan. Demonstrate ability to develop, guide and direct staff in all aspects of program responsibility.

    Resource Building and Stewardship

    Recognize resource building potential in all interactions and be responsive and professional in providing information. Promote CWS and RSC Africa's mission, vision, values, programs and services with stakeholders to assure continued support. Use financial and material resources provided by CWS and RSC Africa to their best advantage, including business equipment and supplies. Demonstrate concern for natural resources in carrying out work activities. Make the most of own time and resources to maximize stewardship to CWS and RSC Africa. Respect one another and relationships with staff, supervisors and managers. Prepare reports on program status relative to budget and finances


    How to apply:

    To submit your application, please click the link below;

    http://rscafrica.applicantstack.com/x/detail/a2d9enf53tdc


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  • 06/26/17--05:01: Kenya: Deputy Director
  • Organization: Church World Service
    Country: Kenya
    Closing date: 06 Jul 2017

    CWS RSC Africa
    The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya, with a sub-office in Pretoria, South Africa.
    Benefits

    CWS Global and CWS RSC Africa offer a total compensation package. The total compensation package includes life insurance, comprehensive health insurance, dental coverage, vision coverage; CWS RSC Africa offers 22 vacation days a year, 30 sick days per year at full pay and 15 days sick a year at half pay, compassionate leave, and an Employee Assistance Program (EAP).

    EEOC
    Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.
    Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.
    Please note CWS RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

    Eligibility List
    The eligibility list established as a result of this job posting will be used for a minimum of six months or until the list is exhausted. This list will be used to fill any current and immediate future vacancies. Individuals who are interested in this position should submit their application materials now.

    Communication
    Please note CWS RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

    Application Materials
    Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

    Primary Purpose

    This position is a high level position within the Church World Service operated Resettlement Support Center (RSC Africa). RSC Africa covers refugee processing in 49 countries in sub-Saharan Africa. The Deputy Director is responsible for the management of USRAP processing and cultural orientation at the Resettlement Support Center (RSC) Africa. With five direct reports, the position is responsible for ensuring that RSC procedures adhere to required guidelines, coordinating among the various units, maintaining effective relationships with partners, and providing leadership on all processing and cultural orientation issues.

    The successful candidate must be approved, in writing, by the Bureau of Population, Refugees, and Migration (PRM) prior to confirmation of hire.

    Supervision

    This position supervises the Case Processing Coordinator, Field Processing Coordinator, Processing Support Coordinator, Cultural Orientation Coordinator, and Kasulu, Tanzania Satellite Office Site Manager.

    This position reports directly to the RSC Africa Director.

    Essential Duties

    1. Supervises and manages five direct reports and indirect supervision and management of all operations and cultural orientation staff. For direct reports this includes hiring, training, staff development, setting priorities, evaluations and managing leave.
    2. Ensures compliance with PRM, CIS, RPC and CWS/IRP guidelines and procedures. Develops and maintains a detailed knowledge of United States Refugee Admission Program overseas processing standards and policies, including the Guidelines for the Treatment of Refugee Records and PRM Program Integrity Guidelines.
    3. Develops, implements, disseminates and monitors standard operating procedures (SOPs) for processing of refugees eligible for the US Refugee Admissions Program in sub-Saharan Africa with the aim of enhancing the efficiency of the operation.
    4. Implements and monitors policy changes announced by PRM, USCIS, RPC and or the RSC management and ensures compliance and accountability among RSC operations staff.
    5. Determines, in coordination with RSC Director and PRM, operational priorities for RSC Africa.
    6. Provides coordination within and across other departments, ensuring that processing activities are carried out efficiently and effectively. Acts as key escalation point for any issues relating to other departments.
    7. Oversees case processing activities, provides guidance, sets priorities and ensures good communication and coordination with partners.
    8. Oversees processing support activities, provides guidance, sets priorities and ensures good communication and coordination within and among field team and cultural orientation circuit ride scheduling in WRAPS and ensures that communication with refugees and partners follows PRM guidelines.
    9. Oversees field team activities, provides guidance, sets priorities and ensures good communication and coordination with partners. Develops and maintains a detailed understanding of circuit ride planning and implementation.
    10. Oversees cultural orientation activities, provides guidance, sets priorities and ensures good communication and coordination with partners. Develops and maintains a detailed understanding of cultural orientation planning, budget, and implementation.
    11. Indirectly oversees specialized units for minor and expedite cases, provides guidance to specialists regarding processing and monitors communications to ensure adherence to established protocols.
    12. Works closely with the Data Integrity Unit to create accurate and meaningful reports, for both internal and external use.
    13. Establishes and maintains effective working relationships with partners. Ensures that communication protocols are up-to-date and adhered to.
    14. Assists with yearly budgeting by providing staffing and workload projections.
    15. Actively participates in human resources activities for all operations staff, including hiring, evaluations, leave management, disciplinary actions and terminations.
    16. Provides ongoing training and staff development to direct reports and operations staff and ensures that unit coordinators, managers and supervisors are conducting appropriate trainings as needed.
    17. Reviews, analyzes and reports on information relevant to processing in the Sub-Saharan Africa region.
    18. Actively participates in overall management and development of RSC Africa as a member of Senior Management and Leadership Team.
    19. Any other duties as assigned by the RSC Director.

    Qualifications

    Education:

    Bachelor’s Degree or four (4) years of relevant experience in lieu of a Bachelor’s Degree required.

    Master’s Degree preferred.

    Experience:

    • Twelve (12) years of paid, related work experience required.
    • Eight (8) years of supervisory experience required, including four (4) years supervising managers with direct reports required
    • Previous refugee processing experience required.
    • Previous staff management and supervision experience required.
    • Experience working with and supervising a staff in a cross-cultural context required.
    • Experience working in Africa preferred.
    • Experience with USRAP preferred.
    • Experience with domestic U.S. resettlement preferred.

    Knowledge/Skills:

    · Strong verbal and written communications skills required.

    · Strong organizational, management and computer skills with particular attention to detail.

    · Ability to analyze reports with large amounts of data.

    · Knowledge of refugee and/or immigration law preferred.

    · Excellent computer skills, in particular Microsoft Office.

    · Thorough knowledge of the US Refugee Admissions.

    Abilities:

    The RSC Deputy Director must have the ability to:

    · develop and maintain strong relationships with partners;

    · manage a large and diverse work load with competing priorities;

    · willingly travel to refugee processing locations in Africa;

    · travel to the United States with short notice;

    · communicate effectively both verbally and in writing;

    · follow instructions with a positive and receptive attitude;

    · deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;

    · conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS;

    · maintain a high performance standard with attention to detail;

    · carry out all of the duties of the position efficiently and effectively with minimal supervision;

    · work independently and contribute to overall operations of RSC Africa;

    · take initiative in the development and completion of projects within the specified timeframe;

    · maintain strict confidentiality with RSC Africa administrative and operational information;

    · manage a large and diverse workload under pressure with competing priorities;

    · work well as a team in a multi-cultural environment while maintaining a high level of motivation;

    · effectively manage RSC Africa’s resources; and

    · actively participate in the successful implementation of the U.S. Refugee Admissions Program (USRAP).

    Working Conditions

    Physical: This position requires bending, squatting, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.

    Environmental: The incumbent primarily works in an office environment but may be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.

    The US Embassy rates Kenya as both HIGH in crime and HIGH in terrorism. Incumbents should fully understand the insecurities present within Kenya and the region.

    Special Requirements:

    A background check which includes references and an educational and criminal check is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate may be required to travel to the US on short notice. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must be legally eligible to work and obtain a work permit in Kenya. Must have proof of Yellow Fever vaccination before traveling for RSC Africa. Employee will be entrusted with the receipt, custody and payment of money.

    Licensing/Certification: None.

    Competencies

    Communication

    Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

    Relationships

    Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

    Job Knowledge

    Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

    Teamwork

    Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

    Problem Solving

    Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

    Operational Leadership

    Successfully lead a group to achieve operational goals. Examples of skills and behaviors include priority setting; timely decision making; planning and organizing; delegation; and managing and measuring work.

    Building and Leading Effective Teams

    Earn the respect of team members, create strong morale and spirit on the team and utilize the unique skills of all team members. Examples of skills and behaviors include managing diverse relationships; flexibility; being open and receptive; running effective team meetings; and exhibiting integrity and trustworthiness.

    Strategic Leadership

    Accurately anticipate future consequences and trends and translate them into the fulfillment of workable strategies and plans. Examples of skills and behaviors include problem solving; dealing with ambiguity, creativity; innovation management and business acumen


    How to apply:

    To apply please click the link below;

    http://rscafrica.applicantstack.com/x/detail/a2d9enfl401c


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